Operations& Utilities Administrative Assistant

About the position:   

Reporting to the Director of Operations and Utilities, the Administrative Assistant provides administrative support for the Managers of Utilities, Municipal Buildings and Asset Management and Operations Service as well as serving as the administrative lead for the Jasper Municipal Cemetery. The Administrative Assistant will also support the Communities-In-Bloom and Traffic Advisory Committees through the preparation and distribution of agendas and minutes and; provide backup coverage for the Administrative Assistant/Program Coordinator. 

Work performed:   

• Provide general administrative and clerical support to department managers, including correspondence, records management, scheduling, supply procurement, and travel coordination.  
• Oversee administrative aspects of cemetery management and coordinate burials with compassion and professionalism. 
• Assist with committee coordination for Communities In Bloom and Traffic Advisory Committees. 
• Serve as back-up to the Operations & Utilities Administrative Coordinator by monitoring reception, shipping and receiving, and supporting health and safety processes. 
• Act as an ambassador for the Municipality and maintain professional, efficient office operations. 
• Engage in collaborative cross-departmental work and uphold organizational values including respect, accountability, communication, professionalism, empathy, and teamwork