Job Type: Full-Time (37 hours per week). This is a two-year term position.
Reports to: General Manager
Job Summary:
The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the non-profit organization, Community Futures West Yellowhead. This role involves handling a variety of tasks related to the organization including communication and marketing and ensuring the smooth day-to-day operation of the organization. Marketing for the organization and accounting tasks will be the primary focus of this position.
Key Responsibilities:
1. Office Management
• Maintain office supplies, manage office equipment and ensure a clean and organized workspace for the organization
2. Communication
• Handle incoming calls, emails, and correspondence relating to the organization
• Oversee management of the CFWY website and general email address
• Incorporate community awareness of Community Futures West Yellowhead programs and services
• Maintain a high level of community visibility through presentations, facilitations and attendance at community functions when requested by the General Manager
• Identify community needs and recommend solutions for action
• Maintain knowledge of Community Futures West Yellowhead client and program success stories and reporting same to General Manager and Board of Directors
• Developing a quarterly newsletter for external stakeholders
• Oversee the promotion of the CFWY marketing strategy
• Represent Community Futures West Yellowhead at trade shows and similar events
• Prepare marketing materials as required in partnership with the General Manager
3. Record Keeping
• Maintain accurate and complete records and files, both physical and digital
• Ensure confidentiality and security of sensitive information
4. Support Services
• Work in a team environment to ensure that reports, presentation and other documents are clear and concise
• Provide support to other team members on special projects and initiatives as required
5. Volunteer Coordination and Event Planning
• Assist the CFWY team with volunteer schedules and activities and help with volunteer recruitment when needed
• Assist the CFWY team with the planning and execution of organization events including fundraising, grant proposals, community outreach programs, and training programs
6. Financial Administration
• Support basic financial tasks such as processing invoices, tracking expenses, preparing monthly bookkeeping and budget preparation
