Jasper,AB - Administrative Assistant

Reception:

• In all instances the position requires clear communication. Excellent written and verbal communication skills are paramount.
• Answer general phone inquiries using a professional and courteous manner, directing enquiries to the ED as necessary
• Greet Members, suppliers and other visitors to the organization in a friendly and professional manner
• Maintain a clean and well-organized workspace
• Respond efficiently to requests, enquiries, comments, and concerns from the membership, executive/board, public and partners.

Office Administration:

• Assist and collaborate with the Accounting Clerk or Bookkeeper as required
• Use computer, word processing, spreadsheet, and database software to prepare reports, meeting records as required
• Process incoming and outgoing mail and email and forward to ED or board members as needed
• Manage Social Media and Member Communications under guidance of the ED
• Order, purchase, receive and store and maintain inventory of office supplies and materials
• Oversee office equipment maintenance including working with contractors or vendors
• Ensure the website is accurate and up-to-date, working with contractors as needed
• Provide administrative support to the Executive Director as required to plan, produce, and execute events and fundraising activities